Terms and Conditions + Policies + Rentals

HERE HOT YOGA + STRENGTH MEMBERSHIP AGREEMENT

This MEMBERSHIP AGREEMENT sets forth the Terms and Conditions under which the undersigned individual(s) shall be granted the privileges of membership at 5enses Studios Inc. DBA Here Hot Yoga And  Strength (Hereinafter, “Here Hot Yoga”). The individual member(s) acknowledges and agrees that he/she has read and understands this Membership Agreement and will be bound by the terms and conditions set forth below.

3 MONTH OR 12 MONTH AUTO RENEWAL MEMBERSHIPS

TERMS + CONDITIONS

Member shall, upon payment of the Membership Dues set forth below, have 4 times per month access to fitness class(es) classes offered by Here Hot Yoga located at 8025 Jericho Turnpike Unit XY Woodbury NY 11797 (hereinafter “the studio”). It is acknowledged and agreed that certain premium classes or special events may be subject to additional fees.

DUES

  1. Upon execution of this Membership Agreement, Member shall pay to Here Hot Yoga the Membership Dues pursuant to Member’s chosen membership plan (all outlined below). For auto-renew memberships, any card that has expired or is declined upon auto-renew payment will place the Member’s account on an inactive hold until the payment card is updated. Once that card is updated, all previous failed charges will be processed.

  2. It is understood that HERE HOT YOGA has the option to increase monthly dues without notice during any renewal period not to exceed   5   Percent.

  3. Price increases are assessed annually. 

RESERVATION CANCELATION POLICY

You must cancel your reservation at least 12 hours before the scheduled class to avoid a late cancellation fee. For no-shows or cancellations outside of this window, the full class fee will be charged. Membership holders, Class Pack holders, and Drop ins will lose a class credit and incur an additional $15 charge. Unlimited Intro Special holders will incur a $40 full drop in charge. No refunds, no credit transfers are permitted.

MEMBERSHIP FREEZE POLICY

Members may request a temporary freeze on their membership for personal reasons. The following terms apply:

  1. Freeze Fee and Duration:

    1. Memberships can be placed on hold for a fee of $10 per month, for a maximum of three (3) consecutive months. This fee will be charged monthly for each month the membership remains on hold.

    2. If the membership freeze request is due to verified medical or financial hardship, the freeze fee may be waived. Documentation may be required.

  2. Activation and Notice:

  3. Freeze requests must be submitted at least ten (10) days before the requested start date. Memberships cannot be placed on hold retroactively.

  4. During the freeze period, members will not have access to studio classes or services, but their membership will remain active.

  5. Reactivation:

  6. After the agreed freeze period, membership will automatically reactivate, and regular billing will resume. Members are responsible for resuming payments unless they request an extension, subject to approval, or submit a cancellation request according to studio policies.

  7. Limitations:

  8. Each member is eligible for one (1) freeze period per calendar year. Additional freeze requests will be considered on a case-by-case basis and may be subject to additional fees.

REFUNDS

This Membership Contract is non-refundable. Non-Transferable and Non-Assignable. This Membership Contract may not be transferred or assigned to other students or applied toward other purchases at Here Hot Yoga.

MEMBERSHIP TYPES & TERMS

• Membership starts on the date of purchase.

• Provided that member is not in default of this agreement and subject to the terms and conditions hereof, the membership will automatically renew to the original agreed upon term. Members may request to cancel his/her membership in writing 30 days prior to the last billing date of original term by sending an email to accounts@herehotyoga.com.

• No refunds will be given for recurring membership charges. By agreeing to our terms, you authorize for all subsequent charges to be billed for as long as your membership stays active. All membership sales are final.

RELEASE OF LIABILITY

Member acknowledges and agrees that the practice of fitness and yoga includes inherent risks and that his/her membership at the Studio is contingent upon Member’s execution of an Acknowledgement and Assumption of Risks and Release of Liability Agreement, the terms and conditions of which are incorporated into this Membership Agreement as if restated herein in its entirety. 

MODIFICATION

This Agreement may only be modified by the mutual written agreement of both parties hereto. No oral statement shall in any manner modify or otherwise affect the terms and conditions set forth herein.

ENTIRE AGREEMENT

The parties agree that this Agreement constitutes the entire agreement and understanding of the parties relating to the subject matter hereof and supersedes all previous communications, proposals, representations and agreements whether oral or written relating to the subject matter hereof.

Member's Right to Cancel

  1. Three-Day Cancellation Right Under New York General Business Law, members may cancel this contract without penalty or obligation within three (3) business days of the signing date, provided no services have been rendered. To cancel within this period, members must submit a written or electronic cancellation notice to Here Hot Yoga at the address or email listed below. The notice must be time-stamped or postmarked by midnight on the third business day after signing.

  2. Permanent Disability or Death If a member becomes permanently disabled or deceased during the term of this contract, they or their estate may cancel the contract upon providing certifiable proof of such disability or death. Permanent disability is defined as a condition preventing the member from utilizing the studio’s services for six (6) months or more. Upon cancellation for these reasons, no further payments will be due, and any prepaid dues will be refunded on a prorated basis.

  3. Relocation Members who relocate more than a 15-mile radius from the studio may cancel their membership by providing a 30-day written notice along with proof of relocation. Acceptable proof includes a newly issued driver’s license or a utility bill in the member’s name with the new address. Any prepaid dues remaining will be refunded, minus a cancellation fee not to exceed $50.

  4. Studio Closure or Relocation If the studio goes out of business or relocates its facilities more than five-ten  miles from its current location, members may cancel by providing written notice. Cancellations under this provision will receive a prorated refund of any prepaid dues. All payments due prior to the cancellation effective date will remain payable, and the member's account must be current before cancellation takes effect.

  5. Studio’s Right to Cancel The studio reserves the right to cancel or suspend any membership for reasons including, but not limited to, violation of studio policies or terms of this contract, or damage caused by the member or their guests. In such cases, the member remains responsible for financial obligations under this contract as well as a $50 cancellation fee. Any damage to the facility or its contents will require the member to cover the cost of repair or replacement.

To Cancel for Any of the Above Reasons Submit a written notice of cancellation to the studio. Cancellations will only take effect once any outstanding account balances have been settled.

Studio Policies

A few simple guidelines to help us create the best experience for everyone. 

  1. No phones in the studio room.
    This is your time to unplug and be fully here. Photos and videos are welcome before and after class–please not during. If you have an emergency, feel free to leave your phone at the desk and we will keep an eye on it for you.  

  2. Start together, end together, stay in the room.
    Classes begin on time. Late entry and early departure disrupt the group experience. Pleas fill water bottles before class, and grab cold towels after class, not during. 

  3. Arrive a few minutes early.
    Your spot may be given away if you’re not checked in by class time. Stay for the full class, including your cool down and savanna— it’s the most important time. 

  4. Keep voices low when entering a yoga class.
    Help maintain a calm and focused environment. 

  5. Clean your space and props after class.
    This is our shared home, let’s treat it with care. 

  6. Hydrate smart.
    Drink water before, during, and after class. Fill up your water bottle before class begins.

  7. Have fun!

Rentals

Mats and towels are provided complimentary on your first visit. For all subsequent visits, mats and towels are available for rent at $5 each.